ASSOCIATE DIRECTOR — STRUCTURES Full time • London
WANTED : STAND-OUT LEADER — ASSOCIATE DIRECTOR
Whitby Wood is looking for an enthusiastic, self-motivated structures leader who is passionate about sustainability, and thrives in a collaborative environment. This is a terrific opportunity to join the lively London hub of a diverse and growing practice, taking responsibility for and nurturing a project team. You will be joining a practice committed to individual enterprise and creativity plus disciplined team endeavour.
You will need to be strong both technically and with people, a dab hand with a pencil, a great communicator and good at problem-solving. You will also need to be able to command the respect of colleagues and clients, and experienced in successfully leading teams across a number of projects. This capability should be matched by excellent interpersonal skills and a willingness to use initiative. Knowledge of current markets conditions would be a great help, and we offer a good work/life balance.
Key responsibilities and tasks …
— Technical and financial responsibility for a team and multiple engineering projects
— Act as ‘project manager’, as defined by Whitby Wood
— Lead and be responsible for new project proposals
— Act as a Whitby Wood ambassador to clients, reflecting the practice’s ethos and values
— Ensure sustainability is at the heart of all work
— Ensure team members are comparing structural options and materials, and undertaking carbon calculations to help find lowest-carbon solutions and reduce the environmental impacts of projects
— Where delegated, carry out performance and development reviews (PDRs) for team members
— Where delegated, assist with team management
— Where delegated, assist with a business function and its budget
— Participate in monthly management meetings
The ideal candidate digits and skills …
— 12+ years’ experience
— Minimum 2:1 (Hons) degree (or equivalent) in an appropriate engineering discipline
— Chartered with ICE or IstructE
— An excellent understanding of engineering principles
— A portfolio of built projects
— Excellent verbal and written communication skills, and ability to communicate with a pencil
— Creativity skills and the ability to solve practical problems
— Willingness to use initiative and lead by example, with strong attention to detail and accuracy
— Self-motivation and ability to work under time constraints, ensuring deadlines are met
— Ability to manage a team of technical people
— Proven commitment to continuing professional development (CPD)
ASSOCIATE — STRUCTURES Full time • London
WANTED : CREATIVE STRUCTURES ASSOCIATE
Whitby Wood is looking for an enthusiastic, self-motivated structures associate who is passionate about sustainability, and keen to work in a collaborative environment. This is a terrific opportunity to join the lively London hub of a diverse and growing practice, taking responsibility for and nurturing a project team. You will be joining a practice committed to individual enterprise and creativity plus disciplined team endeavour.
You will need to be a dab hand with a pencil, a great communicator and good at problem-solving. You will also need to be able to command the respect of colleagues and clients, and experienced in successfully leading teams across a number of projects. This capability should be matched by excellent interpersonal skills and a willingness to use initiative. Knowledge of current markets conditions would be a great help. We offer a good work/life balance and opportunities for community engagement.
Key responsibilities and tasks …
— Technical and financial responsibility for multiple engineering projects
— Act as ‘project manager’, as defined by Whitby Wood
— Lead and be responsible for new project proposals
— Act as a Whitby Wood ambassador to clients, reflecting the practice’s ethos and values
— Ensure sustainability is at the heart of all work
— Ensure team members are comparing structural options and materials, and undertaking carbon calculations to help find lowest-carbon solutions and reduce the environmental impacts of projects
— Where delegated, carry out performance and development reviews (PDRs) for team members
— Where delegated, assist with team management
— Where delegated, assist with a business function and its budget
— Participate in quarterly management meetings
The ideal candidate digits and skills …
— 8+ years’ experience
— Minimum 2:1 (Hons) degree (or equivalent) in an appropriate engineering discipline
— Chartered with ICE or IStructE
— An excellent understanding of engineering principles
— A portfolio of built projects
— Excellent verbal and written communication skills, and ability to communicate with a pencil
— Creativity skills and the ability to solve practical problems
— Willingness to use initiative and lead by example, with strong attention to detail and accuracy
— Self-motivation and ability to work under time constraints, ensuring deadlines are met
— Ability to manage a team of technical people
— Proven commitment to continuing professional development (CPD)
ASSOCIATE — GEOTECHNICS Full time • London
WANTED : EXCEPTIONAL GEOTECHNICAL ASSOCIATE
Are you ready to take the next step in your technical and management development? Are you passionate about sustainability and keen to work in a collaborative environment? Whitby Wood is looking for a self-motivated experienced geotechnical associate to join the lively London hub of our diverse and growing practice. You will play the lead role in the delivery of urban and renewables projects, often in collaboration with colleagues in other disciplines, across the Whitby Wood businesses — and you will be joining a practice committed to individual enterprise and creativity plus disciplined team endeavour.
You will need to be a great communicator, be able to command the respect of colleagues and clients, and have proven experience in leading geotechnical design, analysis, reporting and numerical modelling. You will also have the chance to shape the future of the geotechnical team and contribute to the strategic direction of the practice. We operate a flexible hybrid working policy, enabling you to manage your personal and professional time closely as well as spend some time working from home during the week.
Key responsibilities and tasks …
— Undertake and manage complex geotechnical aspects of multidisciplinary project design using industry standard software
— Technical and financial responsibility for multiple projects, facilitating project deliverables within internal and external design teams
— Delivery of geotechnical services to other disciplines at Whitby Wood, particularly the structures teams
— Act as ‘project manager’, as defined by Whitby Wood
— Act as a Whitby Wood ambassador to clients, reflecting the practice’s ethos and values
— Play an active part in team growth and management, and in day-to-day practice systems
— Look to innovate and develop design systems alongside our other teams nationally and internationally
— Engage with relevant professional institutions and/or client bodies, and undertake business development activities
— Ensure sustainability is at the heart of all work
— Ensure team members are comparing options and materials, and undertaking carbon calculations to help find lowest-carbon solutions and reduce the environmental impacts of projects
— Apply and promote practice policies, such as health and safety, etc.
— Assist in providing guidance for less-experienced team members
— Where delegated, carry out performance and development reviews (PDRs) for team members
— Where delegated, assist with a business function and its budget
— Participate in quarterly management meetings
The ideal candidate digits and skills …
— 10+ years’ experience
— BEng/MEng (Hons) degree (or equivalent) in civil engineering
— Chartered (CEng MICE) as a civil engineer, or as an engineering geologist (CGeol)
— In-depth experience and current working knowledge of geotechnical software essential
— Demonstrable ability as a lateral thinker with a can-do attitude
— A confident professional manner
— Excellent verbal and written communication skills, and ability to communicate with a pencil
— Capable of working independently, leading design activities, and meeting challenging deadlines
— Willingness to use initiative and lead by example, with strong attention to detail and accuracy
— Ability to build good relationships with colleagues at all levels
— Experience in 3D Finite Element Modelling
— Proven commitment to continuing professional development (CPD)
SENIOR ENGINEER Full time • London
WANTED : EXCEPTIONAL SENIOR STRUCTURAL ENGINEER
Whitby Wood is looking for an enthusiastic, hard-working senior structural engineer who is passionate about sustainability, and keen to work in a collaborative environment. This is a terrific opportunity to join the London hub of a thriving practice — and contribute to overall business development through involvement in our internal development groups, such as diversity & inclusion, community engagement, and digital development.
You will need to be a dab hand with a pencil, and understand how to get your sketches built. You will also need to be able to command the respect of colleagues and clients, and experienced in successfully leading teams across a number of projects. This capability should be matched by excellent interpersonal skills, and a readiness to represent us at meetings with clients and architects.
The ideal candidate digits and skills …
— 6-8 years’ experience
— Minimum one years’ experience at an established engineering practice in the UK
— Chartered with ICE or IstructE
— Strong interest in architecture and the relationship between structural engineering and architectural design
— Willingness to be involved in our internal development groups
— Ability and enjoyment in communicating with a pencil, taking sketch to constructed frame : understanding how one leads to the other
— A portfolio of built projects
— Proficiency in Revit, ETABS, SAFE and Rhino preferred
SENIOR ENGINEER — GEOTECHNICS Full time • London
WANTED : FORWARD-THINKING GEOTECHNICAL ENGINEER
We are looking for an enthusiastic, hard-working senior geotechnical engineer who is passionate about sustainability, and keen to work in a collaborative environment. You will be responsible for the delivery of geotechnical services for a wide range of projects, often in collaboration with other disciplines at Whitby Wood. This is a terrific opportunity to join the London hub of a thriving practice — and contribute to overall business development through involvement in our internal development groups.
You will need to be a dab hand with a pencil, able to command the respect of colleagues and clients, and experienced in successfully leading teams across a number of projects. This capability should be matched by excellent interpersonal skills, and a readiness to represent us at meetings with clients and project teams.
Key responsibilities and tasks …
— Delivery of geotechnical services for small/medium size projects, and as part of larger teams for more complex projects, all under the leadership of the discipline director
— Delivery of geotechnical services to other disciplines at Whitby Wood, particularly the structures teams, nationally and internationally
— Act as ‘project manager’, as defined by Whitby Wood, for single-discipline projects
— Plan, coordinate, undertake and/or supervise technical work on projects
— Act as a Whitby Wood ambassador to clients, reflecting the practice’s ethos and values
— Take part in business development activities
— Ensure sustainability is at the heart of all work
— Assist with bid submissions, often in collaboration with colleagues
— Assist in providing guidance for less-experienced team members
The ideal candidate digits and skills …
— 6-8 years’ experience in geotechnical design
— BEng/MEng (Hons) degree (or equivalent) in civil engineering
— Chartered (CEng MICE) as a civil engineer or close to application
— Proven experience in Finite Element analysis, numerical modelling and infrastructure engineering
— Proven experience in the leadership of technical design teams on complex urban projects
— Experience in renewable and offshore geotechnical design preferred
— Capable of working independently, leading design activities, and meeting challenging deadlines
— Willingness to be involved in our internal development groups
— Ability and enjoyment in communicating with a pencil
— A portfolio of completed projects
DESIGN ENGINEER Full time • Brighton or Bristol
WANTED : AWESOME STRUCTURAL ENGINEER
We are looking for a technically strong, highly creative structural engineer for our Brighton or Bristol collaboration hub, who can communicate well with a pencil. We’d also rather like it if you were hard-working, a team player and looking for responsibility early. You need to be an effective communicator and good at making computers work for you. For our part, we promise that you’ll grow with us, fast, and that you’ll wonder why you didn’t join us earlier!
The ideal candidate digits and skills …
— 2-3 years’ experience
— Minimum one years’ experience at an established engineering practice in the UK
— Working towards ICE or IstructE chartership
— Strong interest in architecture and the relationship between structural engineering and architectural design
— Ability to communicate with a pencil
— Working capabilities with Revit, ETABS, SAFE and Rhino preferred
— Programming ability ideal
DESIGN ENGINEER — GEOTECHNICS Full time • London
WANTED : AWESOME GEOTECHNICAL DESIGN ENGINEER
We are looking for a technically-strong, enthusiastic geotechnical design engineer who is passionate about sustainability, and keen to work in a collaborative environment. You will be responsible for the delivery of geotechnical services for a wide range of projects, often in collaboration with other disciplines at Whitby Wood. We’d also rather like it if you were hard-working, a team player and looking for responsibility early. This is a terrific opportunity to join the London hub of a thriving practice — and contribute to overall business development through involvement in our internal development groups.
You will need to be a dab hand with a pencil, an effective communicator and good at making computers work for you. Are you ready to take responsibility for the delivery of geotechnical services for smaller projects, and join teams delivering larger ones, nationally and internationally? Are you looking to progress towards chartership? We promise you’ll grow with us fast!
The ideal candidate digits and skills …
— 2-3 years’ experience in geotechnical design
— BSc/MEng in civil engineering, and graduate membership of ICE, required
— MSc degree (or equivalent) in geotechnical engineering preferred
— Proven experience in numerical modelling
— Proven experience in desk studies, site surveys and interpretation
— Knowledge of geotechnical design for urban building and civil engineering projects
— Excellent verbal and written communication skills, and ability to communicate with a pencil
— Willingness to be involved in our internal development groups
— Proficiency in MS Office suite of programs
— Experience in programming tools such as Python and Matlab
PRINCIPAL ENGINEER Full time • Mumbai
WANTED : EXCEPTIONAL STRUCTURAL ENGINEER
Whitby Wood Pritamdasani invites you to bring your expertise into play, providing technical leadership for a project team of design engineers and CAD technicians at our Mumbai collaboration hub — working on major new projects. We see great opportunities ahead and we are looking for a talented, passionate engineer to grow with us.
Key responsibilities and tasks …
— Supervising project delivery teams, reviewing outputs: drawings, reports, technical presentations
— Assisting senior staff in planning team technical development
— Overseeing and troubleshooting structural designs
— Coordinating with project managers and design teams for on-time and on-budget project delivery
— Inspecting onsite works for compliance, developing remedial actions if required
— Identifying and following up leads for new project opportunities
— Taking the initiative to help less experienced team members increase their capabilities, mentoring
The ideal candidate digits and skills …
— BE/BTech degree in civil engineering from a reputable institution, ME/MTech in structures desirable
— 12+ years’ experience in structural engineering design
— In-depth knowledge and understanding of the design principles and analysis of structures
— Hands-on experience with design and analysis software (ETABS, SAFE, RCDC, STAAD, etc.)
— Knowledge of tools such as AutoCAD/REVIT, ensuring drawings are issued to internationally recognised CAD standards and formats
— Knowledge of international design codes (IS/ACI/Euro code, etc.) an advantage
— Demonstrable ability to lead technical teams, work collaboratively and engage and empower others
— Good communication skills, including in verbal and written English
DESIGN/SENIOR ENGINEERs Full time • Mumbai
WANTED : EXCEPTIONAL STRUCTURAL ENGINEERS
Whitby Wood Pritamdasani is looking for passionate, hard-working structural design or senior engineers who are looking to grow with us in our Mumbai office.
Key responsibilities and tasks …
— The design of concrete/steel structures using various design methods
— Preparation of design criteria and design specifications
— Responsibility for the generation of structural loading schemes, and wind and seismic loading calculations
— The design of multi-story and high rise buildings
The ideal candidate digits and skills …
— BE/BTech degree in civil engineering from a reputable institution, with ME/MTech desirable
— 3-8 years’ hands-on design experience in the design of foundations, and reinforced concrete and steel structures and substructures
— Sound technical understanding of structures
— Experience in the real estate industry preferred
— Working capabilities with software such as ETABS, SAFE and RCDC preferred
BIM MODELLER Full time • Mumbai
WANTED : EXCEPTIONAL BIM MODELLER – STRUCTURES
Whitby Wood Pritamdasani is looking for an exceptional, self-motivated structural BIM Modeller for our Mumbai office. We need a team player with a flexible outlook who is able to work independently with minimum supervision in a work environment where deadline change frequently, but still need to be met! Are you willing to widen your experience, knowledge base and leadership skills? Why not get in touch …
Key responsibilities and tasks …
— To lead the project automation process, supported by the Digital Lead
— Revit model start-up, creation and editing, plus creating project drawing lists
— BIM 360 Revit model publish/share/consume process
— Lead project Revit/Navis/BIMTrack review meetings, deliver quality reviews, issue final packages
— Make architectural model comparisons, highlighting differences
— Liaison with regional BIM teams, and co-ordinate with project managers and engineers to meet required deliverables
— Mentoring juniors, helping improve the skills of BIM team members
— Responsible for technical accuracy, correctness and timely delivery
— Resource planning
The ideal candidate digits and skills …
— Diploma in civil engineering or ITI Trained Professional
— Minimum 4-6 years’ experience, ideally on major India, UK and Middle East projects
— Strong knowledge of Revit essential, including Revit Family Creation and Revit Production
— Robust knowledge of the structural design of buildings, and experience in multidisciplinary co-ordination
— Experience in the preparation of GA drawings, and project delivery from concept to IFC stage for large projects
— Knowledge of 3D modelling for concrete and steel structures
— Working capabilities with software such as Microsoft applications
TECHNICIAN Full time • Brighton or London
WANTED : EXPERIENCED TECHNICIAN
Do you have a creative mind? Can you translate an engineering design into 3D models and gorgeous drawings? We are looking for a technically-strong computer-whispering technician to join our team of passionate engineers in Brighton or in London. You need to be an effective communicator, prepared to speak your mind as part of the team-working process but ready to accurately deliver the technical visuals that support our work. This is a terrific opportunity to join a thriving practice with the future in its crosshairs.
Applicants from all levels welcome.
The ideal candidate digits and skills …
— 3+ years’ experience, with HNC or equivalent qualifications
— Minimum 2 years’ experience at an established engineering practice in the UK
— Strong interest in the BIM process and the relationship between structural engineering and architectural design
— Keen interest in BIM and its future
— Experience with Revit essential
— Experience of visualisation and fly-throughs ideal
— Able to work independently
— Basic understanding of BIM Level 2 processes
— Familiarity working with major construction materials (steel, concrete, masonry, timber)
— Interest in Revit add-ins such as Dynamo, Blender, etc.
We offer a good work/life balance and a friendly fun ethos. Whitby Wood is an equal opportunities employer.
If you’re hungry for change, and feel the above is for you, then get in touch!
GRADUATE ENGINEERS Full time • London or Brighton or Bristol
WANTED : FAR-SIGHTED GRADUATE CIVIL AND STRUCTURAL ENGINEERS
Are you forward-thinking, creative and passionate about sustainability? We are looking for talented graduate civil and structural engineers to join our teams in London, Brighton or Bristol. You will need to be an effective communicator with a pencil and able to thrive on collaborative teamwork. We’d also rather like you to be hard-working and looking for responsibility early. For our part, we promise that you’ll grow with us, fast.
The ideal candidate skills …
— Minimum 2:1 (hons) degree (or equivalent) in a suitable engineering discipline
— Commitment to achieving chartership
— Strong interest in architecture and the relationship between structural engineering and architectural design
— Strong interest in learning what turns a bunch of drawings into an actual building
— Ability to communicate with a pencil and any other marvel the latest technologies offer
— Digitally savvy, preferably with programming skills
— A team player
MARKETING + COMMUNICATIONS LEAD Full time • London
ARE YOU A MARKETING MAESTRO?
Marketers … Do you want to work for a progressive firm that has people, the planet and sustainability at its heart? Are you a dynamic marketer with a passion for property and the built environment? Well, we’ve got just the job for you, we are Whitby Wood and we’re looking for our first marketing and communications lead to join our London team.
Your role will be varied and will be something that you can really make your own. Our business is friendly and encourages interaction, communication and the sharing of ideas across the organisation. You’ll be part of a small, friendly marketing team with line-management responsibility for one person, so this is a brilliant opportunity for someone looking to take that next step up career-wise.
Key responsibilities and tasks …
— Delivering our practice communications plan
— Working on bids and proposals
— Overseeing our social media presence
— Writing content for awards, bids and stories for our website
— Managing our practice events and talk programme
— Organising site photography
— Liaising with client marketing teams on joint collaborations
Ideal candidate digits and skills …
— Strong interest in architecture and design
— Strong writing skills (awards submissions, bids, project updates)
— Great understanding on how to make marketing happen
— Strong understanding of social media
— A team player
— 3+ years’ experience in marketing, communications or bids
— Ability to use InDesign to create bids and proposals from existing templates
— Good communication skills, including in verbal and written English
Whitby Wood is a design-focused engineering practice built around people, sustainability and technology. We were recently voted an “Outstanding Company to Work For in 2022” by Best Companies.
We offer a good work/life balance and a friendly fun ethos. Whitby Wood is an equal opportunities employer.
JUNIOR ACCOUNTS ASSISTANT Full time • London
WANTED : SUPERSTAR JUNIOR ACCOUNTS ASSISTANT
Whitby Wood is looking for a sparky, enthusiastic junior accounts assistant to join us in our lively London office, supporting accounts administration and providing finance support for the UK-wide practice. This is a great opportunity to join a fast-pace, rapidly-developing practice of collaborative engineering teams.
You will need to be an effective communicator and able to work well with others. You will primarily report to our Accounts Manager but will also liase with the engineering teams to acquire information such as invoicing details, and you will be providing them with general financial support.
Key responsibilities and tasks in assisting the Accounts Manager …
— Managing invoicing, including creating and sending invoices, and raising credit notes if required
— In Quickbooks, allocating invoices, credit notes, supplier bills, etc., to the right accounts
— Maintaining an invoicing forecast with input from team leaders
— Maintaining the purchase ledger
— Assisting with debt ledger management, including client contact to agree payment dates, etc.
— Setting up new clients and suppliers on internal systems
— Chasing people for timesheets
— Assisting with data analysis
— Managing Expensify
— General admin support, including occasional reception cover
The ideal candidate digits and skills …
— Excellent communication skills
— High level of accuracy, and ability to check your own work
— Ability to manage your own workload
— Good working knowledge of MS Excel
— Experience using Quickbooks an advantage
TALENTED PEOPLE We are always on the lookout for talented people
WANTED : TALENTED PEOPLE
No position listed that matches your skills exactly … but you’d like to join the team at Whitby Wood? Good at communicating verbally and with a pencil? A hard-working team player? Then why not get in touch … we are always on the lookout for bright talented engineers and technicians.
Whitby Wood is an equal opportunities employer.
We do not accept applications made via agencies. Please apply by email in person to …
UK Whitby Wood recruitment : joinusinuk@whitbywood.com
INDIA Whitby Wood Pritamdasani recruitment : joinusinindia@whitbywood.com
Training and chartership
TRAINING AND CHARTERSHIP
At Whitby Wood, we believe that engineering design has to be centred on people — including the people who join our practice. We want team members to feel empowered and be equipped to solve problems. Training is a big part of this.
Whitby Wood’s training programme
We have developed a bespoke internal training programme to support all our people, across grades and disciplines. The training programme combines internal teaching by experienced chartered engineers and external teaching practitioners, plus relevant Continued Professional Development (CPD) opportunities. We facilitate this training during working hours, with courses selected for the relevant people depending on their level of experience.
Our training programme is not just technical. We balance the fundamentals with carefully selected supplementary courses on topics such as diversity and mental health to help people deal with the everyday challenges we face in our industry.
Whitby Wood’s chartership support
Alongside the internal training programme, we developed training schemes with the Institution of Civil Engineers (ICE) and Institution of Structural Engineers (IStructE). We encourage all our engineers and technicians to achieve professional accreditation with one of these professional bodies.
For the process leading up to professional review, we use our accredited training scheme, which has been tailored to suit the way we work at Whitby Wood. We use the same scheme for those following the ICE and IStructE routes because we believe the skills and knowledge base required are transferable.
When the time comes to prepare for the professional review, we divide candidates into tailored preparation programmes relevant to each Institution. These programmes help candidates compile the submissions and prepare for the interviews and exams.
We are very proud to say that we have a 100% first-time pass rate with our ICE accredited engineers.
Equal opportunities policy
Whitby Wood is an equal opportunities employer. We believe that every employee has the right to work in surroundings that are free from unlawful discrimination. This principle applies to recruitment and selection, training, promotion, transfers, pay and benefits, and performance appraisal procedures, in addition to the terms and conditions of employment.
Data privacy — job applications
PRIVACY NOTICE : JOB APPLICATIONS
in compliance with EU General Data Protection Regulation (GDPR) 2016/679
As part of any recruitment process, Whitby Wood collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data, and to meeting our data protection obligations.
Download a copy of this data privacy notice >
What information does Whitby Wood collect?
We collect a range of information about each job applicant, including:
— Name, address and contact details, including email address and telephone number
— Qualifications, skills, experience and employment history details
— Information about current levels of remuneration, including benefit entitlements
— Whether or not an application has a disability for which we need to make reasonable adjustments during the recruitment process
— Information about an applicant’s entitlement to work in the UK
Whitby Wood may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, or obtained from a passport or other identity documents, or collected through interviews or other forms of assessment. We may also collect personal data about an applicant from third parties, such as through references supplied by former employers. We only seek information from third parties once a job offer has been made, and we inform the applicant that we are doing so.
Data is stored in a range of places, including on individual application records, in HR management systems and on other IT systems (including email).
Why does Whitby Wood process personal data?
We need to process data both prior to entering into an employment contract and in order to enter into such a contract. In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, it is mandatory to check a successful applicant’s eligibility to work in the UK before employment starts.
Whitby Wood has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment, and decide to whom we offer a job. We may also need to process data from job applicants in order to respond to, and defend against, legal claims.
Circumstances might dictate that Whitby Wood processes special categories of data, such as information about ethnic origin, sexual orientation, or religion or beliefs, for the monitoring of recruitment statistics. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. We process such information to carry out our obligations and exercise specific rights in relation to employment.
If an application is unsuccessful, Whitby Wood may want to keep the applicant’s personal data on file in case there are future employment opportunities for which the person may be suited. In these circumstances, we will ask for the applicant’s consent before we keep the data for this purpose, and consent can be withdrawn at any time.
Who has access to the data?
Information may be shared internally to support the recruitment process. People with access may include members of the HR team, interviewers involved in the recruitment process, managers in the business area with a vacancy, and IT staff if access to the data is necessary for the performance of their roles.
We will not share the data with third parties, except in the case of a successful application where we have made an offer of employment, in which case we may share the applicant’s data with former employers to obtain references, and/or employment background check providers to obtain necessary background checks.
How does Whitby Wood protect data?
We take the security of personal data seriously. We have internal policies and controls in place to ensure that personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by nominated employees in the proper performance of their duties.
For how long is the data kept?
For unsuccessful employment applications, Whitby Wood holds the applicant’s data on file for six months after the end of the relevant recruitment process. If an applicant agrees to allow it, we may hold personal data on file for a further six months for consideration in relation to future employment opportunities. At the end of that period, or if consent is withdrawn, the data is deleted or destroyed.
If you are submitting your CV to Whitby Wood and wish to be considered for other future positions, you should clearly indicate whether you give us consent to hold your details for the full 12 months or not.
For successful employment applications, personal data gathered during the recruitment process is transferred to a new Human Resources file (electronic and paper based) and retained during employment. The period for which individuals’ data is to be held is set out in our internal Data Protection Policy, which is accessible by all staff.
If we are holding your data, you have a number of rights. You can:
— Access and obtain a copy of your data on request
— Require us to change incorrect or incomplete data
— Require us to delete or stop processing your data (for example, where the data is no longer necessary for the purposes of processing)
— Object to the processing of your data where Whitby Wood is relying on its legitimate interests as the legal grounds for processing
To exercise any of these rights, contact Whitby Wood HR … hr@whitbywood.com
If you believe that Whitby Wood has not complied with your data protection rights, you can complain to the UK’s Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Whitby Wood during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Recruitment Agency Policy
Whitby Wood Limited does not accept unsolicited CVs from recruitment agencies or similar. We will only pay agency fees where we have a signed agreement in place relating to a specific vacancy. We shall have no obligation to pay a fee in connection with any unsolicited CV and any purported terms and conditions sent with such CVs shall be null and void. The submission of any unsolicited CV shall be deemed evidence of full and unlimited acceptance of this agency policy.